Privacy Policy

This website (multisensoryxr.sites.er.kcl.ac.uk) supports the Multisensory XR: From ‘Tech for Good’ to Ethical Immersive Experience project. It is run by members of the project team at King’s College London and is used to share news, blog posts and information about the project and its associated conference.

King’s College London is the data controller for personal data processed through this site. This notice explains what limited personal data the site processes and your rights under UK data protection law (the UK GDPR and the Data Protection Act 2018). It sits alongside, and does not replace, King’s central privacy notice, which you can read at [link to KCL’s institutional privacy notice].

What we collect

The site does not ask you to create an account or submit personal details in order to read it. Most visitors can use it without giving us any information about themselves.

Some data is, however, processed in the background as part of running any website:

Server logs. The King’s hosting platform records standard technical information when pages are requested, which may include your IP address, browser type and the time of the request. This is used to keep the site secure and working, and is handled by King’s IT under King’s central privacy notice.

Cookies. The site uses cookies that are necessary for it to function, for example to manage a session if you log in as a contributor. It may also use analytics cookies to help us understand, in aggregate, how the site is being used. We don’t use this information to identify individual visitors, and we don’t use it for advertising. You can control or block cookies through your browser settings, though some essential cookies are needed for the site to work.

Embedded content. Some pages include content from other websites (such as images or videos). These behave as if you had visited the other site directly, and those sites may collect data about you in line with their own privacy policies.

Comments. If commenting is enabled, we store the comment and the associated details. Comments are currently limited to logged-in King’s users.

The call for papers

If you submit an abstract to our conference, you do so through a Microsoft Form linked from this site. That form is provided through King’s Microsoft 365 environment, and the information you give (such as your name, affiliation, contact details and abstract) is processed by the project team to run the review and organise the conference. If you email the project team with a query, we process your message and contact details to reply. We use this information only for the conference and delete it once it is no longer needed for that purpose.

Why we can process this data

As a university, King’s mainly relies on the “public task” basis for research-related processing, and on its legitimate interests in running a secure, functioning website. Where we ask for something optional, such as a conference submission, we rely on your provision of that information to take the steps you’ve asked for.

Who we share it with

We don’t sell your data or share it for marketing. Data may be handled by King’s IT and by our technology providers (for example Microsoft for the submission form) acting on King’s behalf, and we may disclose information where we are legally required to.

How long we keep it

We keep personal data only as long as needed for the purpose it was collected for, after which it is deleted or anonymised. Conference submissions are retained for the duration of the review and event and then removed. Technical logs are kept for a limited period by King’s IT.

Your rights

Under UK data protection law you have rights over your personal data, including to ask for a copy of it, to have it corrected or deleted, and to object to or restrict certain processing. To exercise these rights, or if you have any questions about how this site handles your data, please contact the project team via Professor Joanna Zylinska (joanna.zylinska@kcl.ac.uk) or King’s Data Protection Officer at info-compliance@kcl.ac.uk.

If you are unhappy with how your data has been handled, you can complain to the Information Commissioner’s Office (ICO) at ico.org.uk.

Changes to this notice

We may update this notice from time to time. Any changes will be posted on this page.

Last updated: 2026/07/13